The complete guide to grey fleets in the UK

Managing a grey fleet shouldn’t mean chasing paperwork, worrying about HMRC compliance, or losing track of mileage claims.

Our practical guide on grey fleets in the UK shows you how to confidently manage employee-owned vehicles used for work — from building a compliant policy to handling HMRC-approved mileage reimbursement and duty of care requirements.

Whether you’re in HR, finance, or operations, this free downloadable guide gives you the clarity you need to set up a grey fleet policy and manage it effectively.

 

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Get your copy of the grey fleet guide

What you'll find in the guide

What a grey fleet is

Understand what a grey fleet is and why it needs management.

Your legal responsibilities

UK duty of care, Health & Safety requirements, and HMRC mileage laws.

Common risks and mistakes

Learn how to ensure grey fleet compliance through simple risk assessment checks.

Setting up a grey fleet policy

How to set up a comprehensive policy to protect yourself and your employees.

Managing your grey fleet

Get clear, actionable steps to improve compliance without creating complexity.

How technology can help

Learn about the tools that help you reduce manual processes and improve mileage accuracy.

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This guide is designed for you

  • HR and managers
  • Finance and payroll teams
  • Operations managers
  • Fleet managers
  • Business owners overseeing employee travel
  • Team managers approving mileage claims and reimbursement

If employees drive for work — even occasionally — this guide is for you.

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Download and learn

Get the knowledge you need to reduce risk, improve compliance, and manage employee car use with confidence.

  • Written specifically for the UK
  • Practical and easy to understand
  • Designed for real-world implementation
  • Free to download
Get the guide